Accounting Specialist

Position Responsibilities:

• Processes all checks for OGC-SAP and OCC-SAP using Bottomline software and ensures appropriate check distribution daily.
• Maintains working knowledge of how to use the Bottomline so􀅌ware for check printing.
• Balances Check Registers against Batch Status reports to ensure accuracy.
• Prepares all checks for mailing: Certified, Regular, FedEx and delivery to mailroom.
• Coordinates all Special Handling requests and attachments associated with outgoing checks.
• Processes all same day check requests (as needed).
• Conducts check cancellations and ‘Do Not Mail’ requests (as needed).
• Performs the monthly check processing of the LIS, NPI, Pottstown Retirees and Tax uploads: printing checks and matching with attachments and certified requests.
• Maintains Certified Mail Log and FedEx Daily Closing Report.
• Maintains all check stuffing and printing equipment, check stock, toner and envelopes for daily use.
• Responsible for archiving of check related data.
• Responsible for running payment program function for electronic payments.
• Receive and review POS Pay notifications from the banks on checks needing decisions to pay.
• Correct Payment Failures due to incorrect banking information, incorrect currency, incorrect payment method, payment refused, or unknown issues received from the banks.
• Responsible for 2 mailboxes associated with Payment Admin/Check Admin areas.
• Research and resolve payment issues.
• Recommends and evaluates improvements and streamlining opportunities in areas of responsibility.

Qualifications:

• Strong Communication skills, verbal and written
• Strong Research and Problem-Solving skills
• Ability to work independently with little supervision
• Ability to work well with others in a team environment
• Intermediate to advanced skills in Excel, Word, and PowerPoint
• Ability to evaluate and analyze areas for improvement or needed changes
• Disciplined Time Management skills
• Ability to handle and complete multiple tasks under pressure and meet deadlines

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.