Accounts Payable Analyst (Senior)

Job Title: Accounts Payable Analyst
Location: Calgary
Hours: 8 hours/day – 40 hours/week
Contract Length: 1 year (April 14, 2025 – March 31, 2026) 

Job Overview:

Seeking an experienced and detail-oriented Accounts Payable Coordinator to join our client's team in Calgary. This role will involve the management and processing of utility accounts, invoices, and payments, working closely with internal and external stakeholders to ensure accurate financial transactions. The ideal candidate will have a strong knowledge of SAP and experience in accounts payable within the oil and gas industry. If you are someone who thrives in a fast-paced, dynamic environment and is looking to contribute to a high-performing team, this is an excellent opportunity for you.

Key Responsibilities:

• Utility Accounts Payment Processing:
  Manage utility account payments, including downloading, coding, and processing utility statements as required.
  
  
• Invoice Validation & Processing:
  Accurately validate and process various types of invoices, including PO invoices, non-PO invoices, and rush payment requests. Manage a heavy workload volume as required.
  
  
• Collaboration with Stakeholders:
  Interact with Supply Chain colleagues, business unit clients, suppliers, and other internal and external stakeholders to resolve any invoice-related issues.
  
  
• Invoice Exception Management:
  Follow up on any invoice exceptions and discrepancies, ensuring timely resolution.
  
  
• Performance Monitoring:
  Participate in daily huddles and monitor progress against Key Performance Indicators (KPIs) to ensure efficiency and accuracy.
  
  
• Invoice Processing Support:
  Assist with the review and processing of invoices involving holdbacks and withholding tax as necessary.
  
  
• Inquiry Management:
  Support the management of inquiries and issue resolution for invoices and payments as required.
  
  
• General Accounts Payable Support:
  Assist with other accounts payable tasks such as incoming mail review and other ad-hoc administrative duties.
  
  

Required Skills and Experience:

• SAP Knowledge:
  Strong working knowledge of SAP required for day-to-day operations.
  
  
• Vendor Invoice Management (VIM):
  Working knowledge of VIM is preferred.
  
  
• Attention to Detail:
  Excellent data entry skills and a keen attention to detail for accuracy in financial transactions.
  
  
• Communication Skills:
  Superior oral and written communication skills, with the ability to effectively collaborate with team members and stakeholders.
  
  
• Problem Solving:
  Strong problem-solving skills to address invoice issues or discrepancies promptly.
  
  
• High-Volume Transactions:
  Ability to work efficiently with a large volume of transactions while meeting tight deadlines.
  
  
• Adaptability:
  Ability to remain focused and react quickly in a fast-paced, changing environment.
  
  
• Stakeholder Interaction:
  Proven ability to interact with various internal and external stakeholders.
  
  
• Confidentiality:
  Ability to handle confidential and sensitive information with integrity.
  
  
• Basic Accounting Knowledge:
  Understanding of basic accounting principles, including withholding tax, taxes, and holdbacks.
  
  
• Organizational Skills:
  Superior organizational and interpersonal skills, with the ability to manage competing priorities.
  
  
• Customer Service Excellence:
  Demonstrate a commitment to providing superior customer service and ethical business practices.
  
  
• Oil & Gas Industry Experience:
  Experience within the oil and gas industry is preferred.
  
  
• Experience:
  Minimum of 5+ years of direct Accounts Payable processing or related experience.
  
  

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.