Administrative Assistant

Job Description:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our client in Sarnia. The ideal candidate will have at least 3+ years of experience in administrative support and be proficient in Microsoft Office Suite. This role requires excellent communication skills, the ability to manage multiple tasks, and a proactive approach to problem-solving.

Key Responsibilities:

• Administrative Support: Provide general administrative assistance to ensure efficient office operations, including answering phones, managing emails, and handling correspondence.
• Scheduling and Coordination: Organize meetings, appointments, and travel arrangements, ensuring all logistics are efficiently managed.
• Document Preparation and Record Management: Prepare, edit, and maintain documents, reports, and presentations. Manage physical and electronic records, ensuring accuracy, confidentiality, and compliance with company policies.
• Microsoft Office Suite Proficiency: Utilize Microsoft Word, Excel, PowerPoint, and Outlook for document creation, data management, and communication.
• Data Entry and Record Keeping: Accurately maintain databases and records, ensuring data integrity and timely updates.
• Office Organization and Supplies Management: Maintain office supplies inventory, place orders as needed, and ensure a well-organized workspace.
• Customer Service and Front Desk Support: Greet visitors, handle inquiries, and provide a positive and professional customer service experience.
• Team Collaboration: Support team members and management with administrative tasks as needed.

Qualifications and Experience:

• Minimum of 3+ years of experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) is required.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication abilities.
• Experience with record management systems and maintaining confidentiality of sensitive information.
• Ability to work independently and as part of a team.
• High attention to detail and problem-solving skills.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.