Adminstrative Coordinator

Our client is actively seeking an Aministrative Coordinator to join their team out of Allentown, PA! This inidivudial will be responsible for providing legal and administrative support to multiple managers and employees in support of office and manufacturing operations, sitting in the middle of the legal department. The candidate must be flexible to manage multiple tasks and participate in fast-paced office environment, including the ability to handle confidential information discreetly. 

 

Duties & Responsibilities, but are not limited to:

• Must have experience with admin duties for a legal firm or in legal department. 
  
  Coordination of duties for the facility, serving as Outlook delegate to multiple managers
  
  
• Correspondence/document preparation/transmittal/filing
  
  
• Routine keyboarding/copying/scanning
  
  
• Sorting and handling mail and packages through interoffice mail, US mail or express vendor
  
  
• Working knowledge of Phone/Voicemail/Email/Instant Messaging and online meeting services
  
  
• Ordering of office/IT/meeting supplies utilizing online purchasing tools; maintaining minimal inventory and order in the office supply rooms
  
  
• Planning and organization of various events such as lunches/dinners/special events
  
  
• Travel planning support for facility, including visa application for foreign travel
  
  
• Working knowledge of coordinating information with Websites, SharePoint, and other electronic media repositories. Strong and proven technical knowledge within any application of the Microsoft Office Suite (Word, Excel, PowerPoint, Visio).
  
  
• Represents the organization in community or industry safety groups and programs; adheres to company and departmental policies, procedures, and standards.
  
  
• Additional responsibilities include coordination and scheduling of monthly safety/business meetings, maintenance of related files and other regulated documents (EH&S), including the research of and preparation of monthly safety information to be presented to office-wide staff.
  
  

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.