Document Controller

Document Controller

Reporting to: Project Manager / Contract Manager

Hours per week: 39

Location / Travel: Site based role; Dunbar, Scotland

Responsible for:

• Managing project documentation in line with both Prysmian procedures and the client’s requirements.
• Issue document numbers from the Master Document Register (MDR).
• Ensure MDR is kept up to date with changes to document names and revision status.
• Control the creation, review, and distribution internally of documents through the document lifecycle.
• Ensure documents are uploaded into the company SharePoint.
• Format documents, proofread for grammatical errors and ensure documents conform to company standards.
• Ensure documents are transmitted in a controlled manner to clients and 3rd parties.
• Track document status and timescales for documents issued to clients for review.
• Track client comments and answers, along with resubmission
• Assist collating all information for the final file.
• Create/update templates.

In addition to any responsibilities listed directly by title, all personnel are responsible for:

• Ensuring their own compliance with the Health and Safety at Work Act 1974, The Environmental Protection Act 1990 (UK or local equivalent overseas), supporting Acts, Regulations, the Company, and applicable client SHEQ Management System procedures.
• Ensuring that personal protective equipment is used when required is maintained in an efficient state and replaced as necessary.
• Reporting Near Misses.
• Reporting Improvement suggestions.
• Proposing modifications to systems and procedures via their section/department managers.
• Initiating action to prevent the occurrence of any nonconformities relating to product, process or system and issue a report to their supervisor/manager and a copy of the report to SHEQ Department (HQ)

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.