Document Controller

Service Title: Document Controller

Service Location : Paris
Target Start date: May/June 2025
Estimated Service Duration : 1 year renewable
Report to : Information Management / Document Control Manager

Project : The Mozambique LNG Project started with the discovery of a vast quantity of natural gas off the coast of northern Mozambique in 2010. The Project is operated by TotalEnergies – the world’s second largest LNG player with a leading presence in Africa – which is uniquely qualified to ensure the Mozambique LNG Project helps to meet the world’s increasing demand for sustainable, reliable and cleaner energy source.


JOB DIMENSIONS
This position exists up to the completion of the development phase including Project close-out. The project management and central controls teams will be based in Paris and the package teams will primarily be based in engineering and site locations in Houston, Milan, London and Mozambique (Maputo & Afungi) during this phase. The position is based in Milan, subject to missions to Project locations as necessary.
The position holder shall be responsible for performing Document Control duties at the assigned location.
The job holder will perform this work in accordance with Corporate, TEP Mozambique and Project rules, guidelines and procedures.

ACTIVITIES
Overall responsibility including:

• Ensures effective application of the Project Document Control processes, procedures, standards and tools.
• Delivers efficient, effective, and secure control of project information that includes document capture, quality assessment, rejection as applicable, coding, updating, review routing and distribution.
• Responsible for the integrity and completeness of the Project information in the Electronic Document Management System (EDMS). Interfaces with Contractor Document Control team and assures delivery of project documentation that meets the Project standards.
• Ensures documentation and attributes compliance with the Project Information Delivery Requirements specification, specific operations business needs and project schedule.
• Supports activities associated with the information handover to Operations (or other specified post project recipients).
• Utilizes and contributes to the Project lessons learned in accordance with Company best practices.
• Responds to the Project team information and document queries and status requests.
• Builds a strong working relationship with the internal project discipline/department team members as well as contractor document controllers.
• Assures integrity and accuracy of the Company and Contractor Master Document Registers.
• Accountable for the maintenance of the Document Distribution Matrix(s).
• Interfaces with the Head Office Document Management Manager, Document Controllers in other project locations, and EDMS Administrator EDMS issues raised by the project team members.
• Document Controller will be assigned to one of the project office locations worldwide.
• Promote and demonstrate an exemplary behaviour with regard to HSSE rules & requirements, with regards to the Company Ethics and “Code of Conduct” policy and for implementing and controlling these rules and requirements within the said area of responsibility

Context and environment
In September 2019, a few months after project FID, TotalEnergies acquired Anadarko’s operating share (26.5%) of MozLNG Area 1 alongside several Partners from Japan, India and Thailand, and the Mozambiquan National Oil company, ENH. This is the first operated development of TotalEnergies in Mozambique.

Technical Requirements : 
Minimum Education: High School Diploma
Minimum Experience: 8+ years of experience as a Document Controller, at least 5+ Years experience in Oil & GAs
Required Skills /Certifications:

• Relevant professional experience gained from at least two different job roles related to engineering and/or supplier document control on projects or business assets, (ideally operator based with full lifecycle experience).
• Relevant professional experience in Supplier Documentation Management
• Relevant professional experience in managing as-Built and handover to Site and Operation
• Experience working with:  Electronic Document Management Systems, New Prodom, MS Office applications, Adobe Acrobat and Scanning Software.

Language Requirements: Fluent English required. French and Portuguese language skills will assist performance

Note: Only shortlisted candidates will be contacted for an interview. Thank you for your interest.


With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.