Lead Document Controller

NES Fircroft are looking for a Lead Document Controller to join a major operator supporting a multi billion dollar project in Dubai. 

MAIN MISSIONS

• Manage all document control activities for Early Infrastructure Works (EIW) and Network Pipelines (NWP) to ensure proper organization, distribution, and storage of project documents.
• Maintain and update the project’s document management system to ensure timely access to accurate and up-to-date information.
• Collaborate with project teams and contractors to ensure adherence to document control standards and procedures.
• Provide support in the preparation, submission, and review of project documentation, ensuring compliance with contractual and regulatory requirements

KEY ACTIVITIES

• Promote a strong Health, Safety, and Environment (HSE) culture by ensuring that all document control activities are performed safely and in compliance with the company’s HSE standards.
• Establish and maintain the project’s document control system, ensuring traceability and accessibility of all records.
• Ensure proper classification, indexing, and archiving of all project documents, including drawings, reports, and correspondence.
• Coordinate with contractors and subcontractors to collect and verify the accuracy and completeness of submitted documentation.
• Distribute documents to relevant stakeholders in a timely manner and maintain records of transmittals.
• Support project audits and inspections by providing accurate and organized documentation.
• Monitor and report on document control performance metrics, identifying areas for improvement.
• Train project team members and contractors on document control procedures and best practices.
• Provide support in the preparation of final project documentation and handover packages.

ACCOUNTABILITIES

• Ensure proper classification, organization, and accessibility of project documentation to support seamless project execution.

• Contribute to project efficiency by maintaining accurate and up-to-date document control systems and procedures.
• Provide timely and accurate documentation to facilitate decision-making by stakeholders.
• Address and resolve document-related issues proactively to avoid disruptions to project progress.

EXPERIENCE/QUALIFICATIONS REQUIRED

• Minimum 5 years in document control roles, preferably in Oil and Gas projects.
• At least 3 years managing document control activities in large-scale infrastructure or pipeline projects.
• Proficiency in document management systems and tools (e.g., Aconex, SharePoint, or similar).

• Strong organizational and record-keeping skills.
• Familiarity with document control standards and best practices.
• Degree or diploma in Document Management, Business Administration, or a related field
• Fluency in English; knowledge of Arabic is an advantage
• Excellent attention to detail and accuracy
• Strong communication and interpersonal skills
• Ability to work collaboratively with multidisciplinary teams.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.