Senior Administrative Coordinator

Senior Administrative Coordinator 
 
Contract period: 07.04.2025 - 30.04.2027
Location: Asker

Main Tasks:

• Prepare, compile, and distribute board meeting materials.
• Ensure all documents are accurate and delivered in a timely manner.
• Create and design presentations for executive meetings and external engagements.
• Collaborate with various departments to gather necessary information and data.
• Plan and coordinate conferences, meetings, and events.
• Handle logistics, including venue selection, catering, and travel arrangements.
• Maintain strict confidentiality of sensitive information.
• Handle confidential documents and communications with discretion.
• Attend meetings and take detailed minutes.
• Distribute minutes to relevant parties and ensure follow-up on action items.
• Perform general secretary work and office administration: travel management, time sheets, invoicing, print and copy of documents, archiving, office supply and business cards, office support.
• Assistance to Auditor in connection with directorships in Company Group; updating the list of directorships/roles in Company Group, including communication with the board members of the different internal companies in this connection.
• Assistance to Auditor in connection with Company legal letters to external law firms.

Qualifications:

• Proven experience as an executive Assistant or similar role.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills, English and Norwegian.
• Ability to work independently and as part of a team.
• High level of integrity and professionalism.
• Able to communicate with top management and the board of directors.
• Able to prioritise work and deliver within short time limits.
• Flexibility and working capacity.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.