Travel Coordinator

We are working with our tier 1 mining client, recruiting for a Travel Coordinator to join them on an initial 6-month contract with possible extension. The Travel Coordinator will be responsible for managing all aspects of travel arrangements for employees and contractors within IS&T, specifically mobilising to the WA Pilbara region. This includes booking flights, accommodation, and transportation, as well as ensuring compliance with company travel policies.

Key Duties:

• Travel Arrangements: Coordinate and book travel arrangements for IS&T personnel, including flights, accommodation, vehicle hire, and other transportation needs.
• Policy Compliance: Ensure all travel arrangements comply with company travel
• policies and procedures.
• Travel Documentation: Prepare and distribute travel itineraries, booking confirmations, and other necessary documentation to travelers.
• Stakeholder Engagement: Advise internal stakeholders on relevant travel policies and procedures, ensuring they are informed and compliant.
• Expense Management: Capture project and operational travel expense information to ensuring accurate and timely processing of travel-related cost reconciliation.
• Travel Reporting: Maintain reporting to capture personnel information related to site travel, ensuring visibility of all personnel at site for safety management purposes.
• This includes tracking travel dates, locations, and contact information.
• Emergency Support: Provide comprehensive emergency response management,
• including coordinating travel changes to support personnel affected by natural
• disasters in the WA Pilbara region.

Key Competencies:

• Organizational Skills: Ability to manage multiple travel arrangements across different projects and programs, and prioritize tasks effectively
• Attention to Detail: Ensure accuracy in travel bookings, documentation, and reporting.
• Communication Skills: Strong verbal and written communication skills to interact with employees and contractors, stakeholders, and management
• Problem-Solving: Ability to handle travel-related issues and emergencies with a calm and solution-oriented approach
• Customer Service: Provide exceptional service to personnel, ensuring a positive travel experience
• Technical Proficiency: Proficiency in using travel booking software and MicrosoftOffice Suite
• Stakeholder Engagement: Ability to effectively communicate and advise internal stakeholders on travel policies and procedures

Qualifications:

• Minimum of 3 years of experience in travel coordination or a similar role
• Experience working in the mining resources industry and familiarity with site
• mobilization practices

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.